Business Management

Setting Up Your Cloud Accounting System



  • There are a myriad of Cloud Accounting solutions. They are all different.  Some are better than others.  Some suit different types of business.  Getting the wrong solution will cause you a big headache.  And assessing all of the options is time-consuming.  We will analyse your business and recommend the most appropriate cloud software solution that best meets your needs.  This will save you time and avoid the headaches of having the wrong solution.
  • Setting up a business on any Cloud Accounting software is tedious and time consuming. We will do the set up for you, which will save you time to get on with running your business.
  • If this is the first time you have set up an accounting system you will need a ‘chart of accounts’. Every business is different with different types of sales, income, expenses, assets and liabilities.  The ‘chart of accounts’ is your list of sales types, different income sources, expenses, assets and liabilities.  It’s unique to you.  Setting this up correctly at the outset will save so much time and make it much easier to post your transactions to the right place.  It will also make your accounts more meaningful and so you will be able to make much better business decisions.
  • Of course, you may already have a computerised accounting system with your own unique ‘chart of accounts’. And if that’s the case, we will convert that for you into the new system.  We will convert your current year and previous year transactions (which means you do not need to wait until the year end to make the change).  And we’ll convert existing data such as supplier and customer details.


Your holistic system – Many cloud accounting systems integrate with other solutions.  For example, you can integrate many systems with your online banking so that bank transactions are automatically posted.  This will save you time and ensure everything is entered.  There are systems that allow you to photograph receipts with your smart phone and enter them into your bookkeeping system; never worry about losing that parking receipt again!  You can integrate online payment with direct debit systems.  You can integrate with payroll systems.  Stock and inventory systems.  Debtor management.  The list goes on… but we’ll simplify it for you.

You will be amazed at what you can do to run your business more easily, to help you get your cash faster and save you time.  As part of our set up service we will provide a report setting out the most popular integrations.


Your extra benefits from our Full cloud set up service


Software subscription

Cloud accounting software companies charge a monthly subscription for using their system (for example, an annual subscription to the premium version of Xero is £300).  But as part of our Full and Premium set up options we pay this on your behalf for the first 6 or 12 months.


Software training

Bookkeeping is not easy.  It has to be very precise.  Combine that with having to learn a new software system and it can get very frustrating.  That’s why we provide training as part of our Full and Premium set up services.  We want to help you get your bookkeeping done fast and accurately.  The training consists of a full day of training which you can access either all at once or broken down into a series of shorter sessions (for example 1 hour per week for 7 weeks).



Even with training there will be times when you are not sure how best to account for something.  As part of our Full and Premium set up services you get a period of unlimited email and telephone support.  And not only will we support you by email or telephone, we can also take over your computer remotely and even post the transaction for you.


Monthly reconciliation

Reconciling your bank account on a regular basis is critical.  When you get to the year-end, if this doesn’t reconcile your accounts will be wrong.  You could end up paying too much tax because you’ve missed allowable expenses.  Or you risk fines and penalties from HM Revenue and Customs because you’ve missed taxable income.  Or you have to pay higher accountancy fees for the accountant to sort it out.

So what we do is reconcile your bank account each month for the first 6 or 12 months and this means you get an early warning sign if something is going wrong with your bookkeeping.  We can fix it before it becomes a serious problem for you.


Management information at your fingertips

The real power of a cloud accounting system is having important management information to hand.  Information such as, who owes me money, what are my sales this month and am I making a profit?  As part of our Premium set up we will help you set up the key reports you need so that the most important information is always a click away.

In addition, we can set up your financial dashboard; a fully customisable screen showing you the key financial information you need to run your business.  You’ll come to rely on this Financial Dashboard just as much as you rely on the dashboard in your car when driving.


Popular add-ons

Here are a couple of things we are often asked about that we can give you a fixed price for:

Reconcile and balance your existing books and records

Before moving across a trial balance and other data into a cloud accounting system it’s essential that everything fully reconciles and balances.  If this isn’t the case we will give you a fixed price for reconciling and balancing everything which means the transfer across will be as seamless as possible and ensure your accounting records are accurate.

FREE ACCOUNTS: For business owners who hate bookkeeping…

Did you know we offer a full bookkeeping service?  Talk to us if you are interested in this.  Not only does this save a very significant amount of time, when we do the bookkeeping with our Full and Premium cloud bookkeeping packages we will prepare your end of year accounts completely free of charge.

Recent Comments